Using excels & emails to manage campus drives? Use POD

Jul 05, 2018

Still Using Excel & Emails to Manage Campus Drives? Use !

We are in the age of big data, in which an ever-increasing number of organizations are realising the significance and value of data in many different areas of their businesses, from customer and market research to internal sales figures and HR analytics. But, we are also in the era where more organizations are getting on the data bandwagon but end up using outdated tools to try to visualize and communicate that data. Excel and emails being primary examples of such tools, are not good enough or are outdated for data visualization and data communication on such large scales. Numerous organizations still depend on an unconnected combination of emails and excel while tracking a high-stakes investment such as hiring, as opposed to specialist recruiting software.

Managing campus recruitment drives using excel and emails can cause various difficulties, as well. For starters, collaborative processes such as planning and forecasting tend to break down, because excel is inadequate when it comes to reconciling multiple versions of the same spreadsheet and preventing errors when changes are made. Keeping all the emails organised and finding information about candidates when required can be a time-consuming, frustrating task, which distracts from the real purpose of recruitment; making collaborative, strategic decisions about hiring great people. Tracking of applications and multiple communications with the Training and Placement Officer becomes a chaos and creates confusion because of multiple colleges and a large number of students involved. Not only does it not help in decision making while shortlisting resumes but also makes it difficult to get all the data points together.

Different Colleges maintain different levels of information and sometimes there is only a limited amount of information available for shortlisting candidates. Using emails or excel to communicate shortlists & interview schedules to individual colleges can be very messy and difficult to track. Also, using emails to coordinate interviews and in getting interview feedbacks can be time-consuming and difficult for decision making.

Why Are Recruiters Moving Away from Excel and Emails?

  • Essential information is hidden: Since you see all of the data at once, it becomes difficult to decipher what is important and what is not. Visualization tools can help focus attention on the important parts of the data but it can be strenuous to see the forest for the trees. You have to spend hours searching for information when you need to access a candidate’s profile, having to look desperately in tonnes of excel files and among thousands of emails. There may be great candidates to be found in the job applications that can be buried away in inboxes and hence their value is lost.
  • Hard to analyze & takes longer time: The amount of data presented can prompt error and this can lead to taking wrong actions or making poor decisions. Also, it is important to have good visibility in the case of spotting errors and analyzing data which can be deficient in excel. Making data-driven, long-term decisions about future hiring is difficult with disparate systems and inconsistent process. Manually managing assignments that could be automated, means it takes more time to move from the applied to the acceptance stage.
  • Recorded data can be lost and difficult to share: Excel isn’t designed to store historical data, so often, in an attempt to keep it in a manageable size, it is updated and companies lose their historical data. This makes it hard or impossible to spot trends over time and compare data across longer time horizons. It’s also difficult to share with many people and there is a possibility of data being accidentally altered or deleted. It’s hard to keep track of where candidates are in the hiring process, so some get lost along the way. Poor, infrequent communication leads others to drop out, or get hired elsewhere.

How can help eliminate inefficiencies caused due to the traditional use of Excel and Emails in recruitment:

  • Providing an organised process platform: We provide an easy & standardised communication with the Colleges and make the process more organized. Our platform enables recruiters to collect rich and vital information from a particular college that they might be interested in, and even from the students directly.
  • Providing an all-inclusive platform: Our platform allows one to, view candidate information, enter all details of an interview right from planning to scheduling the date and time of the interview & do the shortlisting along with advanced search & filtering options, all under the same roof. There are various data analytics tools available to help in shortlisting candidates.
  • Enabling the smooth flow of feedback: We ensure easy communication with colleges and candidates regarding their application or interview status and enable the smooth flow of feedback and candidate data from one interview round to the other. With , it only takes a single click to inform all colleges about the shortlists or schedules of their respective students. It can even be used to send direct information to candidates and grant access to enable easy sharing of candidate information and the interview feedbacks with the interviewing team.


Using excel and emails for recruitment could waste valuable time, burning money and opportunities. In addition, the loss of important information could cost your organization thousands of rupees. On the off chance that you are among the recruiters who are encountering challenges in organising their activities with excel and emails, then you ought to be aware that there is a solution to help you better manage your assignments. The answer is to use , a complete recruitment solution, enabling the recruiter to focus on activities that are real value-add: choosing the best candidate as quickly as possible. Managing campus recruitment drives requisite effective management of large-scale data, and planning and strategizing of the process. This requires the exercise of constructive data management tools to make the process hassle-free and efficient. encompasses an all-inclusive one-stop platform for all the organizations, as it not only aids in a cost-effective and time-saving hiring process but also eliminates the disarray in data collection and organisation and also helps in a smooth and systematic process of communication with colleges and candidates. To know more, visit

Jul 05, 2018

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