First steps involved in planning an efficient recruitment drive

Oct 10, 2018

First steps involved in planning an efficient recruitment drive

Hiring the right candidate for a particular job role is an important and crucial process. In order to succeed, you need to have a well-defined recruitment plan. As a company, you must understand that recruiting today is not what it used to be a few years ago. The market is candidate-driven, and the talent you’re looking for is most likely receiving multiple offers at a time. Once you’ve understood this, it’ll be easier for you to create a recruitment plan that will not only attract the right candidates for your interview process but also help you onboard them quickly into the company.

Let’s deep dive into the above strategy to get a clear picture of how you can plan an efficient recruitment drive

Determine your recruitment goals: The first step in recruitment is to have a clear idea of what you want. The key to successful staffing begins with a well thought out recruitment plan. Your recruiting strategy should be created after you have:

  1. Assessed the vacancy
  2. Evaluated the job role and are clear of the role and responsibilities of the job vacancy
  3. Have detailed the skill set required
  4. Have determined the manpower required to fill the position or job role
  5. Assessed the trends in the labour market
  6. Have clearly detailed your business goals

This will help you recruit the right candidate easily.

Creating a good job description: The second and most important step in planning a recruitment drive is defining the job role. Your job description will work as a magnet in attracting the right candidates. The most critical part of your job description is your core competencies,  therefore you must ensure that you clearly detail the role and responsibilities of the vacancy along with the criteria, if any, that is to be met by an applicant. This will not only help you get the right applications but will form the basis to creating interview and assessment questions too.

Define the selection process: The next area you want to look at is defining your selection process. Here you should detail:

  1. How many rounds of interviews are to be conducted and their order
  2. What each interview round will focus on
  3. Who the interviewers are
  4. The assessment the candidates will need to take and the passing percentage for the same
  5. The questions to be asked during the interview

Define your target colleges: The next step to creating a recruiting plan is deciding what colleges to target. This can be done by first looking into past recruitments data, such as:

  1. Which colleges offered the most number of prospective candidates
  2. Students from which colleges performed well in the interview
  3. Students from which colleges were able to crack the interview assessment
  4. Students from which colleges were a good cultural fit for your company.

Once you have this data, you’ll be able to decide the list of colleges you want to target.

Choose the right time to target the colleges?

Once you have decided what colleges you intend to approach to offer an employment opportunity, the next step is to identify the right time to approach these targeted colleges. According to research, the best time for campus recruitment is at the start of a college’s placement season. If you want to beat the competition and quickly get fresh talent under your umbrella, you have to be on top of each college’s placement season. This way you, you’ll be able to plan your recruitment strategy in advance and be well organized for the recruitment drive as soon as the placement season starts. Giving you a better chance to get fresh talent.

Take the assistance of a recruitment tool: The advancements in technology have made way for automating a few HR processes involved in recruiting, such as resume screening.  In addition to this there a few HR tools and software that can help keep your recruitment process more organized. It’s important to decide which software you would like to use and which HR recruitment processes you would like to automate. You can also make use of recruitment tools to schedule interviews, record feedback and even live track an interview. Recruitment tools will help speed up your recruitment process and make it more efficient.

Draft assessments and interviewing questions properly: Before you commence your recruitment, it’s important that you properly analyze and draft your assessment paper as well as narrow down your interview questions. This will help keep your recruitment process more streamlined and also make it easier for the interviewer to make a decision about each candidate based on their answers.

Ensure availability of the interviewing panel: The last but equally important step in planning your recruitment drive is to ensure that the interviewing panel and key decision makers are appropriately available. With the help of any recruitments tool, you can align each round of the interview to an individual along with details about the interview time, date etc. This will help all stakeholders involved in the interview process to be aware of their schedule and plan their day accordingly.

With the race to hire the best candidates becoming more and more competitive, the need to keep your hiring process organized and efficient has also become a necessity. Many organizations are learning about the benefits of recruitment tools and outsourcing their recruitment process. From creating your job descriptions and postings them to resume screening and completing on-boarding paperwork, recruitments tools offer a comprehensive solution to help you save time, resources, effort and cost.

If you believe your organization might benefit from outsourcing your recruitment process or incorporating a recruitment tool, get in touch with us. can help you and your team streamline your entire hiring process. Visit to learn more.

Oct 10, 2018

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